For recruiters and heads of talent
It is Tuesday. Here is what the morning looks like when the loop is under one roof.
Six roles. Three interviews that ran yesterday and nobody has decided. A panel that has filed one write-up out of three. A candidate you have not spoken to in nine days. This page walks through that day in the order it happens and shows what the app does at each step, so you do not have to.
macOS app, Windows next · free for ten interviews a month, no card
8:40
Open it and the morning is already sorted.
Working out what is late used to mean reading three tools: the ATS for where everyone is, the calendar for what is booked, the inbox for who has gone quiet. The first screen here is every open role, worst first, and under it a list of what happens if you close the laptop now.
- Decide
Priya Raman finished the onsite — move her to the final panel, or close it out.
Ran 3 days ago. 2 of 3 write-ups in.
- Find a time
Book Daniel Okafor’s first-round screen.
He has been waiting 9 days with nothing on the calendar.
- Add interviewers
Enterprise Account Executive has no panel.
Nothing can be booked for it.
Each line names one person and one action, and the ones that cost the most sit at the top: someone waiting on you right now, then someone going cold, then something blocking a decision, then setup that will bite later. Under the hood each role wears one of five states, so a red light tells you which kind of wrong it is — but you read the list, not the legend.
9:10
Decide yesterday’s interviews in a click each.
An interview ends in one tool, the candidate’s record lives in another, and the email is written by whoever remembers. That gap is where most candidates go quiet. Here the round ending puts a sentence in your queue with two buttons: move them to the next round, or close it out. The options are that role’s own rounds — the ordered interviews it runs — not a generic advance or reject that means something different for every search.
Choose, and two things happen without you. The candidate is emailed the same day. The booking screen for the next round opens with them and the stage already filled in. A rejection asks first, and says plainly that it cannot be taken back; an advance does not, because being told you are through a day early costs nobody anything. If you would rather drag a card, the pipeline board for the role does exactly the same thing behind it — same email, same booking screen — so the two can never disagree. Or tell the assistant to move them.
9:30
Book the panel in one click, not one thread.
Pick the round and the candidate, and the times you see are ones the panel — the people who interview for that role — can actually take. They are read from each interviewer’s Google Calendar, or from the working hours they gave you if they connected nothing, in each person’s own zone, with the interviews already booked here counted as busy, so the app does not double-book against itself. The invitation goes out with a calendar file and the time written where the candidate is. Nobody opens a second tool to do it, and nobody leaves the calendar they already keep.
Or tell the assistant, in the app: “Move Priya to the onsite and find a slot next week.” It moves her, checks who is free, and books. It never invents a time; if nothing is free, it says so. The invitation is still yours to send.
Any time
Say it, instead of clicking through it.
The assistant is the conversation at the bottom of the app. It works your account the way you would — it reads before it writes, and it will list the near matches rather than guess — so the things that take four screens take a sentence. It runs on an agent already on the machine, or on ours, included in the plan.
- “Move Priya to the final panel.”
- The stage is one of that role’s own rounds, never a generic advance or reject. The move is the whole of it: the assistant sends no mail on its own.
- “When is the hiring panel free for ninety minutes next week?”
- Read from the calendars and working hours the panel already keeps, in each person’s zone.
- “Book Daniel’s first-round screen Tuesday at three, with Sam.”
- Only a time it was shown, never one it invented, and only within your plan’s cap. It books the interview; sending the invitation is still yours.
- “Open a Regional Sales Manager role and give it four rounds — screen, demo, case study, panel.”
- Said back to you as a list before anything happens; you agree once and it builds the loop. The loop as it was is kept in history before it changes.
- “Who is in screening for Enterprise Account Executive?” · “What is on this week?”
- Reads, which need no permission and change nothing.
- In the room: “Write eight questions from the rubric and hold the last three back.”
- The interviewer’s assistant drafts from the round’s criteria; held-back questions are revealed one at a time. It works only in the room’s own folder and cannot reach the pipeline.
Two things it will not do. It will not book a time it was not shown — it checks who is free first, and if nobody is, it says so. And it will not talk its way past the free plan’s ten interviews a month; it repeats the limit and stops. It does not send candidate mail, file scorecards, or write to your ATS.
11:00
The hiring manager wants a second opinion. Send him the link.
He used to get a forwarded doc, or a login you had to buy. Here one candidate’s whole loop is one page: every round, each interviewer’s verdict beside the others, and the rounds where the panel disagreed shown first, because agreement needs no meeting. Reading it is free and needs no account. If he wants to weigh in rather than only read, that is a $5 seat.
2:00
Chase the write-ups without writing “gentle reminder”.
A scorecard is the write-up each interviewer files after a round. The criteria are on the round, so two people who sat the same stage rated the same things; nobody can read another card before filing their own; and a filed card is locked, so the first rule is not decoration. The one that is missing is chased for you: after the hours you set — eighteen by default — the interviewers who have not filed get an email with the form, and your queue shows who still owes one. Connected to your ATS: scorecards already written in Greenhouse, Lever, Ashby, Workable or SmartRecruiters come in with the candidate, filed against the interview they were written for where the ATS names one and otherwise on the stage, and matched to the criteria on the round by the ATS’s own id or an exact name — an attribute with no match is kept, never dropped; from Workable and SmartRecruiters a card is a rating and a note, not marks per criterion. Cards written here stay here until write-back exists, and that is said here rather than found out later. Scorecards, in full →
When the last card is in, open the candidate. The overall comes first — a score out of 100 against the job’s requirements, with how much of the job was assessed beside it — then every round in the order the loop runs, with who ran it, a summary drafted from the transcript and the cards, and the record quoted under each rating. Read it before the debrief meeting, and the meeting is about the round two people saw differently rather than about remembering what happened. The summary and the score →
4:00
Nobody finds out by silence. Every candidate gets an answer.
Nobody’s tool owned the gap between rounds, so the candidate who did their first-round screen nine days ago has heard nothing, and you find out when he accepts elsewhere. Here the pipeline already knows when someone moved, and when someone has not.
- An answer the same day
- Advancing, closing out, an offer, a hire — each one mails the candidate the day it happens. A rejection asks you first and says plainly that it cannot be taken back.
- A reminder that helps
- The day before and an hour before, with the joining link, and the time written where they are.
- Nobody waits unnoticed
- Two days in a round with nothing booked and they are in your queue with “find a time”. A week, and the role sorts to the top of your screen.
- From your own address
- Type your domain once and your IT adds the records. Until they are in, mail goes from ours with replies coming to you.
Friday
Do the setup once, on a quiet afternoon.
A preset is a saved setup for one kind of interview — the repository, the layout, the terminals, the brief the candidate reads and the criteria the panel rates. Attach it to a stage and every interview at that stage opens the same way, for every role, which is what makes two candidates comparable and what means there is nothing to set up on the day. Roles imported from your ATS arrive with their stages already matched to the presets you have. Ask the assistant to add a round to a loop and point it at a preset, and the loop as it was is kept: every change to a preset, a loop or its criteria — yours or the assistant’s — is a version you can read back. History →
You already know whether this is your morning.
Ten interviews a month, free. Add a role by hand, book one interview, and see your own loop run before you decide anything. Importing from your ATS comes with the Business plan.